Do you have multiple sheets in Excel and need to find and extract data quickly?
is a powerful function in Excel that allows you to search for and retrieve data from a specific column in a table. However, when you have multiple sheets, using
can be a bit tricky. In this article, we will show you how to use
across multiple sheets in Excel with examples.
When you have data spread across multiple sheets, it can be time-consuming to manually search for and retrieve the information you need. The good news is that
can be used to search for data across multiple sheets, saving you time and effort. In this article, we will walk you through the steps to use VLOOKUP across multiple sheets and provide examples to help you understand how it works.
Understanding VLOOKUP function
If you work with Excel, you may have heard of the
function. This function is a powerful tool that allows you to search for specific information in a table and return related data from another table.
is an acronym for “
,” which means that it searches for data in a column and returns data from the same row in another column.
function has four arguments:
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
is the value you want to search for in the
is the range containing the data you want to search.
is the column number in the
that contains the data you want to return.
is an optional argument that specifies whether you want an exact match or an approximate match.
Here is an example of how the
If you want to find the price of Widget B, you would use the
function as follows:
function would search for
and return the value in the
of the same row, which is
VLOOKUP Across Multiple Sheets
formula is to be written in a different sheet to where the data lookup table resides then the only change that need happen is the reference to the
Instead of using a range written as
the range would now include the name of the sheet.
Therefore, the new formula would look at follows if the
is located on
Here’s how this would look in the Excel spreadsheet:
What if the
is referencing a value contained in a different sheet?
The same principle applies. Just insert the reference being looked up in the first parameter. Let’s assume the reference is stored in a
Tips And Tricks
Here are some tips and tricks to make the process even smoother:
- Use named ranges: Instead of typing in cell ranges manually, consider using named ranges to make your formulas easier to read and maintain.
Use absolute cell references:
VLOOKUPacross multiple sheets, use absolute cell references for the
table_arrayargument especially if the
VLOOKUPfunction is being copied in the other sheets.
IFERROR: If the
VLOOKUPformula can’t find a match, it will return the
#N/Aerror. To make your spreadsheet more user-friendly, consider wrapping your
VLOOKUPformula in an
IFERRORfunction. This will replace the error with a custom message or value.
across multiple sheets in Excel can be a powerful tool to help you sort through large amounts of data quickly and efficiently. By organising your data into separate sheets and using
to reference the information you need, you can save time and reduce errors in your work.
Remember to take care when setting up your
formulas, especially when it comes to specifying the correct range and column index. Using named ranges and tables can help make this process easier and more intuitive.
across multiple sheets is a valuable tool for anyone working with large amounts of data in Excel. With practice and attention to detail, you can use this feature to streamline your work and make more informed decisions based on your data.